Distillery Registration: Everything You Need is Here
This page contains everything you need to know, as well as links to all the forms you'll need. Please bookmark this page so that you can return to it to get information about the 2019 festival.
Want paper? Download and print a one page reference with important dates and deadlines.
Files & Documents You'll Need to Provide
** PLEASE DO NOT SEND ME ANY FILES BY EMAIL **
Insurance: The Distillery Registration exhibitor agreement outlines your insurance requirement. There is also a summary at the bottom of this page.
Digital Media Files: At the least I'll need a copy of your logo. I also use a shared folder to distribute files to media who are interested in using them (logos, product shots, etc). You can send me those as well.
Product Invoice: I will require this to prove that I own all spirits poured at the festival. This invoice will not be paid. Please wait for further instructions before sending me this. Further details are in Exhibitor Agreement.
Day of Timing
11:00am: Setup begins
1:30pm: Setup must be complete
1:45pm: Be ready at your table
2:00pm: Trade tasting begins
4:30pm: Trade tasting ends
5:45pm: Be ready at your table
6:00pm: Public tasting begins
9:00pm: Public tasting ends
9:00-11:00pm: Pack up, collect unsold products from the retailer
You'll be forwarded through each step as you register, but if you need to skip a step and return later, the links are below.
Insurance Requirements - Reminder
This information is also on the registration form.
Exhibitors must forward to BC Distilled proof of insurance with at least $2 million Commercial General Liability, including liquor liability, product liability and contractual liability coverages, naming BC Distilled Media Ltd. 406-1050 Broughton Street, Vancouver, BC V6G 2A6 as an Additional Insured.
** This should be a simple rider attached to your regular insurance. It is usually free, but you may be charged a small administrative fee by your broker or insurer. If your insurer quotes you hundreds of dollars, they're doing it wrong.
Exhibitors wishing to insure their exhibit materials, goods and/or wares of exhibits against theft, damage by fire, accident or loss of any kind, must do so at their own expense. Each exhibiting company is responsible for obtaining insurance in such amounts as deemed appropriate at their own discretion.
BC Distilled is not responsible for loss or damage to any property, or injury to any person of the Exhibitor, its agents, employees, volunteers, invitees, licensees or guests. Exhibitor assumes responsibility and liability for all damage, loss and injury to property and persons arising from the movement or operation of Exhibitor’s exhibit, and hereby agrees to indemnify BC Distilled for any loss or liability with regard to the same.
Liquor Sales & Control at BC Distilled
All spirit products poured at BC Distilled must be registered.
Only BC spirits from produced in your distillery are allowed. No other alcohol may be brought into the building.
This means no 'secret', 'special', or 'experimental' products can be brought on site unless the product is registered and can be legally poured.
Instructions from Legacy Liquor for Sales
Legacy is excited to once again be running the onsite store for BC Distilled! They will be running the store on a consignment bases for all local vendors. For those of you that have attended festivals and worked with them in the past, this should be old news, however for those of you who are unfamiliar or need reminding, this is how it works:
Prior to show
Please send Legacy a list of all products that you will be pouring at the festival, including SKU, wholesale prices AND barcode number by Friday, March 23rd to be included in store. This is important as Legacy needs to have all of these items in their system prior to the show. If there are any product changes before April 14th, please let them know ASAP.
Day of the festival
Please bring with you to the festival 1 case of each product to sell, along with a temporary Doc 60 or invoice stating this amount. Legacy will be accepting product from 11:00am-1:00pm on Saturday, April 14th prior to the trades/VIP portion of the event. All product must be dropped off at this time to be included in the show.
Product must then be picked-up onsite following the event on April 14th. Any product that is not picked up at this time will be recorded and left with the festival and no longer in Legacy’s possession.
Following the collection of your product, please send a new Doc 60 to Legacy with the items sold at the festival for payment.
Hope this all makes sense. Please feel free to direct all questions to myself (firstname.lastname@example.org). Looking forward to a successful show and working with everyone!